Name Correction in Share Certificate

Name Correction in Share Certificate - An Overview

People change their names for various reasons, such as marriage, divorce, personal beliefs, astrologer recommendations, and many more. Regardless of the reason, updating your name on all important documents is essential. One critical update is the name correction in share certificate, ensuring your current name is accurately reflected.

This name correction or updation in shares certificate in India needs professionals' assistance to obtain an affidavit for name change in share certificate along with several other documents. As such, any shareholder who is seeking to obtain name deletion updation in the share certificate possessed by him or her will have to approach the respective company by filling out an appropriate application for the same.

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Reasons for Name Correction in Share Certificate India

Well, there could be multiple reasons behind name correction in share certificate India. Some of the major reasons behind changing names in physical share certificates are as follows:

• Gender change
• Widow remarriage
• Conversion to another religion
• Divorce
• Spelling mistake
• Mismatch of names in documents and physical share certificate
• Astrology reasons
• Numerology reasons
• Marriage
• Child Adoption

To note: The above reasons are not exclusive to obtaining a name correction in the share certificate from the concerned authorities.

Who can Apply for Name Correction in Share Certificate?

The following list of people can apply for name correction in share certificate in India:

Documents Required for Name Correction in Share Certificate

The documents required for name correction in the share certificate are as follows:

• Requests letter for change of name signed by all shareholder(s).
• Original valid share certificate(s).
• A copy of the notification in the Official Gazette issued or a newspaper publication or an affidavit executed on stamp paper of requisite value applicable in their state, duly notarized.
• Self-attested copy of PAN card(s) and Aadhar card(s) of all the shareholders.
• Fresh specimen signature(s) duly attested by a banker shall also have to be submitted with the RTA. The bank’s attesting authority shall give full name, address, and employee ID/code while attesting the signature.

• Requests letter for change of name signed by all the shareholder(s).
• Original valid share certificate(s).
• A copy of the marriage certificate/decree of divorce duly attested by competent authorities (Magistrate, Public Notary, Gazetted officer).
• Self-attested copy of PAN card.
• Self-attested copy of residence proof.
• Basic information form along with original unsigned cancelled cheque leaf of the active core banking account with the name of 1st named shareholder(s) appearing on it.
• Fresh specimen signature duly attested by a banker shall also have to be submitted to RTA. The bank’s attesting authority shall give full name, address, contact details, and employee ID/Code while attesting the signature.

• Original valid share certificate(s).
• A certified copy of the fresh Certificate of Incorporation issued by the Registrar of Companies along with an attested copy of duly changed AOA, Memorandum of Association.
• A certified copy of the Board resolution signed by the Company Secretary/Directors on the letterhead of the Company empowering the signatories to sign on behalf of the company, along with the specimen signature of the authorized signatories, is also to be submitted.
• Certified copy of shareholders resolution.
• Scheme of amalgamation/demerger as approved by a competent court, etc., if any.
• Court order/decree, if any.
• Duly attested copy of the PAN card of the company.

How to Get Gazette Notification for Name Deletion Updation?

Before applying for a name correction of share certificate in India one must obtain a gazette notification for a name correction. Here given below is the process to obtain gazette notification for name deletion updation:

• The applicant needs to prepare an affidavit on a stamp paper mentioning the reason for the name change and get it notarized by the local notary public of a specific state.
• This affidavit needs to be published in ads in the form of two newspapers, one in English and the other in the vernacular language.
• The applicant shall visit the Department of Publication of his/her state along with the affidavit and publication and submit the same along with self-attested copies of PAN card, address proof, and two passport-size photos.
• The Department of Publication will publish this in their gazette and charge a minimal amount for gazette notification, which varies from state to state and is approximately Rs.1000/-.

Steps for Obtaining Name Correction in Share Certificate in India

The steps for obtaining name correction in share certificate in India after obtaining a gazette publication must follow the given below steps:

Format of Affidavit for Name Change in Share Certificate

Have a look at the format of affidavit for name change in share certificate-

I, [Your Full Name], aged [Your Age], resident of [Your Address], do at this moment earnestly affirm and declare as follows:

That my current name in the share certificate is [Your Name Mentioned in the Share Certificate]

That I have stepped up to change my name from [Your Current Name] to [Your New Name]

That the reason for the change of my name is [You need to state the reason behind the name change in share certificate]

That I have not changed my name in the past course of time and I’m changing my name for the first time.

That I shall use my new name [Your New Name], in future transactions and other legal documents

That I shall be solely responsible for any legal implications associated with the decision of name correction or name change in share certificate

Besides the above-mentioned points that are covered in the format, there are several other considerations one can’t ignore. We recommend you to talk to our seasoned ROS consultants and get support in the preparation of a complete affidavit for name change in share certificate.

Why Trust Investorlink for Name Correction in Share Certificate?

Investorlink is India's most trusted and secure investment recovery consulting platform. Given below are the points that strengthen our position as the most dependable firm for name correction in share certificate-

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