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Name Correction in Share Certificate - An Overview

People change their names for various reasons, such as marriage, divorce, personal beliefs, astrologer recommendations, and many more. Regardless of the reason, updating your name on all important documents is essential. One critical update is the name correction in share certificate, ensuring your current name is accurately reflected.

This name correction or updation in shares certificate in India needs professionals' assistance to obtain an affidavit for name change in share certificate along with several other documents. As such, any shareholder who is seeking to obtain name deletion updation in the share certificate possessed by him or her will have to approach the respective company by filling out an appropriate application for the same.

Are you worried about the name correction in share certificate?

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Reasons for Name Correction in Share Certificate India

Well, there could be multiple reasons behind name correction in share certificate India. Some of the major reasons behind changing names in physical share certificates are as follows:

  • Gender change
  • Widow remarriage
  • Conversion to another religion
  • Divorce
  • Spelling mistake
  • Mismatch of names in documents and physical share certificate
  • Astrology reasons
  • Numerology reasons
  • Marriage
  • Child Adoption

To note: The above reasons are not exclusive to obtaining a name correction in the share certificate from the concerned authorities.

Eligibility for Name Deletion Updation in Share Certificate

The criteria for meeting the eligibility for name deletion updation in share certificate are as follows:

Ownership

The applicant must be a rightful owner of the shares in the company, as mentioned in the share certificate.

Valid Reason

The reason for name correction in share certificate must be valid and relevant. It could be divorce, adoption, marriage etc.

Complete Documents

Applicant should be equipped with all the necessary documents, and at the same time it shall be notarised and self-attested.

Payment of Fees

Applicant must pay the statutory stamp duty and gazette notification charges as mentioned in the Indian Stamp Act and other relevant regulations.

Verification

The application shall be accompanied by accurate details and information, incorrect information can lead to the revoking of the application.

Who can Apply for Name Correction in Share Certificate?

The following list of people can apply for name correction in share certificate in India:

Shareholders

To apply for name correction or updation in a share certificate, you must be the rightful owner of the shares. The certificate should already reflect your ownership before you can proceed with correcting or updating the name.

Power of Attorney

The holders of power of attorney on behalf of the shareholders can apply for the same.

Legal Representatives

In case the shareholder dies, a legal representative, including the will executor or estate administrator, can apply for name correction.

Documents Required for Name Correction in Share Certificate

The documents required for name correction in the share certificate are as follows:

Individual Name Correction in Share Certificate

  • Requests letter for change of name signed by all shareholder(s).
  • Original valid share certificate(s).
  • A copy of the notification in the Official Gazette issued or a newspaper publication or an affidavit executed on stamp paper of requisite value applicable in their state, duly notarized.
  • Self-attested copy of PAN card(s) and Aadhar card(s) of all the shareholders.
  • Fresh specimen signature(s) duly attested by a banker shall also have to be submitted with the RTA. The bank’s attesting authority shall give full name, address, and employee ID/code while attesting the signature.

Name Correction in Share Certificate upon Marriage/Divorce

  • Requests letter for change of name signed by all the shareholder(s).
  • Original valid share certificate(s).
  • A copy of the marriage certificate/decree of divorce duly attested by competent authorities (Magistrate, Public Notary, Gazetted officer).
  • Self-attested copy of PAN card.
  • Self-attested copy of residence proof.
  • Basic information form along with original unsigned cancelled cheque leaf of the active core banking account with the name of 1st named shareholder(s) appearing on it.
  • Fresh specimen signature duly attested by a banker shall also have to be submitted to RTA. The bank’s attesting authority shall give full name, address, contact details, and employee ID/Code while attesting the signature.

Change in the Name of Companies

  • Original valid share certificate(s).
  • A certified copy of the fresh Certificate of Incorporation issued by the Registrar of Companies along with an attested copy of duly changed AOA, Memorandum of Association.
  • A certified copy of the Board resolution signed by the Company Secretary/Directors on the letterhead of the Company empowering the signatories to sign on behalf of the company, along with the specimen signature of the authorized signatories, is also to be submitted.
  • Certified copy of shareholders resolution.
  • Scheme of amalgamation/demerger as approved by a competent court, etc., if any.
  • Court order/decree, if any.
  • Duly attested copy of the PAN card of the company.

Use WhatsApp for effortless and smooth documentation for name correction in share certificate with our experts.

How to Get Gazette Notification for Name Deletion Updation?

Before applying for a name correction of share certificate in India one must obtain a gazette notification for a name correction. Here given below is the process to obtain gazette notification for name deletion updation:

  • The applicant needs to prepare an affidavit on a stamp paper mentioning the reason for the name change and get it notarized by the local notary public of a specific state.
  • This affidavit needs to be published in ads in the form of two newspapers, one in English and the other in the vernacular language.
  • The applicant shall visit the Department of Publication of his/her state along with the affidavit and publication and submit the same along with self-attested copies of PAN card, address proof, and two passport-size photos.
  • The Department of Publication will publish this in their gazette and charge a minimal amount for gazette notification, which varies from state to state and is approximately Rs.1000/-.

Steps for Obtaining Name Correction in Share Certificate in India

The steps for obtaining name correction in share certificate in India after obtaining a gazette publication must follow the given below steps:

Drafting of Letter to the Registrar

Here, the applicant shall draft a letter mentioning the reason for a name change and address the same to the Registrar and Share Transfer Agent. Also, mention the old name and new name in the draft.

Document Attachments

This letter shall be accompanied by all the necessary documents, such as an affidavit for a name change, newspaper publication, gazette notification, etc.

Attachment of Original Share Certificate

Attach the original share certificate with a letter for verification purposes.

Self-Attest the Documents

All the necessary documents and the letter shall be self-attested by the applicant itself, and accordingly send the same to the concerned Registrar or Share Transfer Agent.

If Shares are in demat Form

The applicant shall visit the organization's website and check online for the name change form. Submit the same along with the supporting documents.

To make the process easy and straightforward, book an appointment with our experts today.

Format of Affidavit for Name Change in Share Certificate

Have a look at the format of affidavit for name change in share certificate-

I, [Your Full Name], aged [Your Age], resident of [Your Address], do at this moment earnestly affirm and declare as follows:

That my current name in the share certificate is [Your Name Mentioned in the Share Certificate]

That I have stepped up to change my name from [Your Current Name] to [Your New Name]

That the reason for the change of my name is [You need to state the reason behind the name change in share certificate]

That I have not changed my name in the past course of time and I’m changing my name for the first time.

That I shall use my new name [Your New Name], in future transactions and other legal documents

That I shall be solely responsible for any legal implications associated with the decision of name correction or name change in share certificate

Besides the above-mentioned points that are covered in the format, there are several other considerations one can’t ignore. We recommend you to talk to our seasoned ROS consultants and get support in the preparation of a complete affidavit for name change in share certificate.

Fees For Name Correction in Share Certificate India

The fee for name correction in a share certificate India is generally around ₹5,000, but it may vary depending on individual case requirements and additional documentation, like an affidavit for name change in a share certificate.

Timeline for Name Correction or Updation in Shares

The process of name correction or updation in shares in India is indeed a lengthy route. However, if the applicant is equipped with all the necessary documents and follows the process in the right direction, it will take about 3 to 4 months for name correction or updation in shares certificate name.

Why Trust Investorlink for Name Correction in Share Certificate?

Investorlink is India's most trusted and secure investment recovery consulting platform. Given below are the points that strengthen our position as the most dependable firm for name correction in share certificate-

End-to-end Support in Affidavit for Name Change in Share Certificate

Our legal team offers seamless support in drafting affidavits for name change in share certificate, ensuring clear and valid reasoning.

10+ Years of Experience in Name Correction in Share Certificate

We have more than a Decade of proven experience in ensuring name correction in share certificate in India.

Saved 12,00,000+ Hours of Investors

By ensuring timely approval for name correction or updation in shares, we have successfully saved over 12 lakh+ hours of investors.

Expert Guidance & Assistance in Name Deletion Updation

At Investorlink, we ensure accurate documentation and regulatory compliance for hassle-free name deletion updation.

Network of 5000+ ROS Experts

We have a solid network of 5000+ ROS experts with a deep knowledge of name correction in share certificate India.

Customized Solutions for Name Correction or Updation in Shares

We provide tailored support and assistance in fulfilling the unique requirements of our clients, whether due to legal changes, marriage, or other requirements.

Cost-Effective Solutions for Name Correction in Share Certificate India

Our streamlined process reduces the potential delays and extra costs, offering transparency throughout the process of name correction in share certificate India.

Transparency

We keep our clients informed about any developments through timely updates and clear communication related to name deletion updation.

Frequently Asked Questions

You can correct a spelling mistake in a share certificate by obtaining an affidavit stating the correct name of the shareholder with a valid reason for such a spelling mistake. The same shall be notarized by the local notary public on a respective stamp paper.

To initiate a name change, the applicant must first create an affidavit for the name change on stamp paper, which needs to be notarized locally. Next, the affidavit should be published in a newspaper. After that, obtain a gazette notification from the Government of India confirming the name change. Finally, fill out the necessary form and submit it to the Registrar and Share Transfer Agent, along with the affidavit of name change.

The documents required for the name change process are a request letter signed by all shareholder(s), along with the original share certificate(s), a Gazette notification or notarized affidavit, self-attested copies of PAN and Aadhaar cards for each shareholder, specimen signatures attested by a banker (including their details), and, if applicable, a marriage certificate or divorce decree.

You can change your name on a certificate in India by first obtaining a notarized affidavit stating a valid reason for changing the name on the stamp paper. Followed by publishing the name change in at least two newspapers, one local and one national.

Yes, it is mandatory to obtain an affidavit for name change in share certificate.

Some of the reasons for name change in India are divorce, marriage, changing gender, dislike of name, religion, adoption, branding, etc.

No, the share certificate does not expire nor does it have an expiry date. After it is issued, a share certificate remains valid until the shareholder named on it sells or transfers the share.

Yes, the share certificate is transferable solely at the discretion of the concerned shareholder.

If the original share certificate is lost, the shareholder should make an application for the issue of a duplicate share certificate with the required documents to the company. Meanwhile, the said application should be accompanied by shareholder(s) signature.

Yes, a name change in India is entirely possible, and the process is completely legal.

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